Open Folders

A Guide

How to use our Folders app to help you manage your Google Drive more effectively!


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Introduction

The essential multi-tool for power-users of Google Drive. This lightweight web-app makes working with multiple files in your Google Drive quicker, more productive and easier.

Features

Workflow

Folders is designed around a straightforward search (for) then act (upon) process. You can start by opening any folder, team drive or your entire Google Drive. From here, you can see you can perform actions (such as converting, cloning, exporting, deleting or auditing) on the files in that folder or navigate to other folders.

To refine your current view, you can sort and filter by clicking on the column headers. This is a very fast way to find a particular folder/file (within the current set of items), as filters will be applied as you type, rather than having to wait for search results to appear. Clicking on the remove cross (situated on the far right of the actions column) will remove that item from your current view, which is useful when refining a list of items before performing a bulk action. Clicking on a file name will load then display a preview / thumbnail (if available) and clicking on a folder will navigate to that folder in the web-app.

Various icons are also shown to make common actions just a click away:

Searching

You can also search for files in the current folder, or (optionally) in all descendent folders as well. Searching will allow you to perform actions on a large number of files (such as converting all the Word documents in your Google Drive, or just those below a certain folder). Search results will appear in new tabs within the web-app, allowing you to quickly switch between sets of results.

Logging

When you are cloning or converting a set of files, you can also opt to log the results of the actions to a Google Sheet. This will happen automatically if you choose to batch the actions. A sheet will be automatically created (in your Google Drive) and populated as the process runs.


Use Cases

Advanced Searching

Audit permissions with Folders, to help ensure your data confidentiality meets your sharing requirements.

View Tutorial
Auditing Sharing Permissions

Audit permissions with Folders, to help ensure your data confidentiality meets your sharing requirements.

View Tutorial
Bulk Converting Files

Converting large numbers of files to native formats with Folders

View Tutorial
Cloning Files

Cloning Files and Folder Structures in Google Drive with Folders

View Tutorial
Publishing PDFs

Easily publish Google Docs to PDFs with Folders to help maintain a website or archive.

View Tutorial
Better Management with Tags

Improving File Management, Confidentiality and Review Processes using Folders and Tags

View Tutorial

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